Employers have two methods of reporting new hires, depending on the number of employees they have.

1. Effective May 1, 2008, the Alabama Department of Labor requires employers with 5 or more employees to report their new hires electronically via the internet. Employers reporting by internet upload are only required to report new hires twice a month [not less than twelve (12) days and not more than sixteen (16) days apart]. For internet reporting, please use this website by clicking here. All third party submissions of new-hire data must be reported electronically, via the internet.
2. Employers with less than 5 employees can mail or fax a copy of the employee’s W-4 form. All W-4’s must include the following data: employee’s name, address, and social security number; first day of work; and, whether newly hired or recalled to work. Also required are the employer’s Federal Employment Identification Number (FEIN), name, and address. If reporting by this method, employers with less than 5 employees are required to report new hires within seven (7) days of the first day of work. Mail W-4’s to:

Alabama Department of Labor,
Attn: New-Hire Clerk,
649 Monroe Street, Room 3203,
Montgomery, AL 36131

Note: The New Hire report-of-hire card, NH-1, is no longer accepted.